April 13, 2009

Prairie Valley Community Schools
Board of Directors
Middle School
Regular Board Meeting
April 13, 2009
6:00 p.m.


Present:  Scott Hansch, Joe Harrison, Deb Doyen, Brian Holmgaard, Clark Taylor, Rod Warehime, Marshall Lambert
Also present:  Jim Dick, Erin Frahm, Barb Langner, Vicki Johnson, Denny Hammen, Marshall Lewis, Jim Duncan, Bob Patton, Jenny Taylor, Mary Egger, Tina Kastendieck, Ed McWeeney
Absent:  None

Moved by Harrison, seconded by Warehime to approve agenda
Ayes:  Doyen, Warehime, Harrison, Hansch, Holmgaard, Taylor, Lambert
Nays:  None
Motion carried: 7-0

Moved by Hansch, seconded by Harrison to approve March board minutes
Ayes:  Doyen, Warehime, Harrison, Hansch, Holmgaard, Taylor, Lambert
Nays:  None
Motion carried: 7-0

Board reports – Mr. Dick reported on the different sharing meetings Southeast Webster and Paton-Churdan.  Mr. Dick has also had requests from Southern Cal and Rockwell City-Lytton to discuss sharing agreements.

Moved by Lambert, seconded by Holmgaard to approve April bills
Ayes:  Doyen, Warehime, Harrison, Hansch, Holmgaard, Taylor, Lambert
Nays:  None
Motion carried: 7-0

Moved by Warehime, seconded by Taylor to approve March financial reports
Ayes:  Doyen, Warehime, Harrison, Hansch, Holmgaard, Taylor, Lambert
Nays:  None
Motion carried: 7-0

Moved by Hansch, seconded by Harrison to approve Ardie Shirbroun’s request to change to part-time for the 09-10 school year.
Ayes:  Doyen, Warehime, Harrison, Hansch, Holmgaard, Taylor, Lambert
Nays:  None
Motion carried: 7-0

Moved by Lambert, seconded by Holmgaard to accept resignation of James Dick as Athletic Director effective 6/30/09.
Ayes:  Doyen, Warehime, Harrison, Hansch, Holmgaard, Taylor, Lambert
Nays:  None
Motion carried: 7-0

Moved by Harrison, seconded by Hansch to accept  hire of Janet Seil, part-time, as EL Secretary effective 09-10 school year.
Ayes:  Doyen, Warehime, Harrison, Hansch, Holmgaard, Taylor, Lambert
Nays:  None
Motion carried: 7-0

Moved by Holmgaard, seconded by Lambert to accept hire of James Duncan, as Athletic Director effective 7/1/09 Salary will be determined at a later date.
Ayes:  Doyen, Warehime, Harrison, Hansch, Holmgaard, Taylor, Lambert
Nays:  None
Motion carried: 7-0

Moved by Taylor, seconded by Harrison to go into closed session as authorized by section 21.5 (1)(a) of the open meetings law to review and discuss information that must be kept confidential.
Roll Call Vote was taken
Doyen – aye, Harrison – aye, Lambert – aye, Hansch – aye, Warehime – aye, Taylor – aye, Holmgaard – aye
Nays:  None
Motion carried 7-0
Time:  6:20 p.m.

Moved by Lambert, seconded by Taylor to go into open session
Ayes:  Doyen, Warehime, Harrison, Hansch, Holmgaard, Taylor, Lambert
Nays:  None
Motion carried: 7-0
Time:  7:05 p.m.

Moved by Lambert, seconded by Warehime to approve shared teacher contracts with Paton-Churdan CSD effective for the 09-10 school year.
Ayes:  Doyen, Warehime, Harrison, Hansch, Holmgaard, Taylor, Lambert
Nays:  None
Motion carried: 7-0

Moved by Harrison, seconded by Taylor to approve option #1 on the school calendar with school beginning on 8/20/09
Ayes:  Doyen, Warehime, Harrison, Hansch, Holmgaard, Taylor, Lambert
Nays:  None
Motion carried: 7-0

Moved by Taylor, seconded by Hansch to approve the fees for the 09-10 year
Ayes:  Doyen, Warehime, Harrison, Hansch, Holmgaard, Taylor, Lambert
Nays:  None
Motion carried: 7-0

Moved by Hansch, seconded by Warehime to approve the 09-10 Series A ISCAP resolution
Roll call vote was taken.
Harrison – aye, Lambert – aye, Hansch – aye, Warehime – aye, Taylor – aye, Holmgaard – aye, Doyen – aye
Nays:  None
Motion carried 7-0

Moved by Taylor, seconded by Harrison to approve the 09-10 ISCAP financial solvency workout plan
Roll call vote was taken.
Lambert – aye, Hansch – aye, Warehime – aye, Taylor – aye, Holmgaard – aye, Doyen – aye, Harrison – aye
Nays:  None
Motion carried 7-0

Moved by Hansch, seconded by Lambert that the superintendent and athletic director are hereby directed to continue discussions and coordination of merger plans for the Twin Lakes Conference and Northwest Conference
Ayes:  Doyen, Warehime, Harrison, Hansch, Holmgaard, Taylor, Lambert
Nays:  None
Motion carried: 7-0

Administrative Reports
Marshall Lewis –  Updated board on upcoming prom season, end of school year, and graduation
HS Jazz Band playing at state Tuesday and they placed fifth
Donations from Farm Credit Services of America
Discussion of School Store possibilities

Denny Hammen – Allie Berg, fifth grade, placed first in the state with her Arbor Day Poster.  She will be honored for her “Trees are Terrific, In Cities and Towns” poster on Thursday, April 30 in Des Moines.
The fifth grade will go to Eagle Grove for their spring field trip on May 6.  The sixth grade will visit the Science Center in Des Moines on April 24 and Dolliver Park on May 19.  Most of the funding for the field trips is provided by the PTA.
Mrs. Hammen had three 8th graders place in the Noon Sertoma Freedom essay contest.  Cody Kellar placed first, Sara Thompson placed second and Chelsea Anderson placed fourth.  Prairie Valley eighth graders have placed in the contest 21 years in a row.

Jim Duncan – Mr. Kruse is scheduling his annual roller skating classes in Gowrie in May.
The Kindergarten/TK “Community Read-In” went well with several guests in attendance.
PVE is beginning conversations about the elementary spelling and handwriting curriculum.
Mr. Duncan seeded the playground just south of the new padding that was put down this summer.
Still investigating the possibility of starting a “prairie outdoor classroom and small, recreational trail site at PVE.

Jim Dick – Mr. Dick updated board on the CACFF report for free and reduced lunch and breakfast for early childhood programs; winter sportsmanship ratings for basketball and wrestling. 
The 2007-2008 audit was reviewed, and Mr. Dick handed out superintendent evaluation forms to be reviewed at the May meeting. 
There are five hearing requests on staff reductions; no hearing date has been scheduled at this time. 
For board scholarship the top two students will receive $100 each. 

Moved by Harrison, seconded by Hansch to adjourn.
Ayes:  Doyen, Warehime, Harrison, Hansch, Holmgaard, Taylor, Lambert
Nays:  None
Motion carried: 7-0
Time:  8:10 p.m.

Next meeting will be on May 19, 2009, at 6:00 p.m. at Callender Elementary Library.


    
Board President

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Board Secretary      Approved